Job Description
Job Title: Senior Marketing Administrative Assistant
Job Overview:We are seeking a highly organized and proactive Senior Marketing Administrative Assistant to join our client’s brand marketing team. This hybrid, long-term contract role based near Media, PA, focuses on supporting marketing and creative project workflows, optimizing operational tools and calendars, and helping drive efficiency across cross-functional teams. This position will provide direct administrative and project coordination support for the Designers and Creative team, including owning timelines, managing deadlines, entering job/purchase order details into systems, and regularly following up with stakeholders to ensure deliverables are on track. You’ll serve as a key liaison for internal and external partners while keeping projects running smoothly and efficiently.
Compensation:• up to $49.66/hour based on experience.
Work Schedule:• Monday through Friday, 9:00 AM – 5:00 PM ET
• Hybrid schedule: Currently onsite a few days per month, with plans to increase onsite presence slightly next year
• Must be flexible to adjust in-office days based on project deadlines, meeting schedules, and team needs
Key Responsibilities of the Senior Marketing Administrative Assistant:• Support the planning and execution of marketing and brand creative projects
• Manage and optimize project workflows using project management tools such as Airtable
• Serve as the administrative point of contact for Designers and Creative team members, ensuring timelines are communicated and met
• Oversee meeting cadences, project calendar updates, and deadline follow-ups with appropriate stakeholders
• Coordinate special projects and initiatives aimed at improving team operations and efficiency
• Maintain and update the brand marketing calendar to align cross-functional milestones
• Partner with internal teams to define project scope, deliverables, and timelines
• Provide clear and timely updates to stakeholders on project status and processes
• Liaise with creative, content, and external agency teams to ensure project execution stays on track
• Monitor deliverables to ensure they meet brand standards and are completed on time
• Transfer data across systems such as Excel and PowerPoint for reporting and documentation
• Identify gaps and propose process improvements to support continuous efficiency gains
Qualifications and Skills for the Senior Marketing Administrative Assistant:• Bachelor’s degree in Marketing, Communications, Business, or related field
• 5–7 years of experience supporting marketing and creative teams in a project coordination or administrative role
• Must have hands-on experience using Airtable for project management (non-negotiable)
• Strong organizational skills and attention to detail with a process-driven mindset
• Excellent verbal and written communication skills; confident communicating with high-level stakeholders
• Proficiency with MS Excel, PowerPoint, and calendar management tools
• Strong calendar and deadline management skills to handle multiple fast-paced projects simultaneously
• Customer-friendly, professional demeanor when representing the brand marketing function
• Familiarity with creative marketing processes and workflows
• Strategic mindset with the ability to identify and recommend process improvements
• Collaborative team player who thrives in fast-paced environments
Why Join Us?This is an exciting opportunity to work with a well-established marketing team and gain hands-on experience in cross-functional brand initiatives. If you enjoy streamlining processes, supporting creative teams, and bringing clarity to complex workflows, this role is a great fit.
About Us:Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology.
Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.
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Job Tags
Contract work, Temporary work, Long term contract, Work at office, Flexible hours, Monday to Friday,